Job Title: Senior Contract Management Specialist
Posting Date:
7 Nov 2024
Requisition ID:
2257
Company:
NAWAH
Location:
Barakah
Posting Status:
Inactive
Job Purpose
To carry out commercial contract management activities, for materials, equipment and services in order to ensure Nawah's requirements are met in a safe, compliant, timely, and efficient manner. Support PSC management in the development of PSC Policies and procedures to ensure security of supply, and support the Procurement Supplier Team and end user in the management of all commercial activities of suppliers to ensure consistency in application of procurement processes, and end user satisfaction.
Key Activities, Responsibility & Accountability
Activity:
Contract Management
Responsibility and Accountabilities:
•Ensure that Nawah's interests are protected during the preparation, implementation and execution of the contracts.
•Lead, manage, administer and execute contract management activities such as:
- Contract start-up activities.
- Invoicing, payments and charge-backs.
- Contract changes.
- Creation of release orders/ task orders.
- Management of insurances.
- Management of Guarantees/ Bonds.
- Overseeing the receipt and acceptance of the goods and services.
- Dispute resolution, claims and counter-claims.
- Manage liquidated damages.
- Management of supplier's performance and non-performance and associated records.
- Contract close-outs and extensions.
- Produce lessons learned regarding contracts.
•Ensure that contract responsibilities, agreed milestones, agreed deliverables etc.are delivered according to the agreed terms and conditions.
•Review and understand the specifications and scope of work as provided in the approved contract to ensure that all commercial requirement are satisfied in accordance with the approved contract.
•Interface with the requesting organizations regularly to assure contract compliance and resolve any commercial issues.
•Communicate and interface with the requesting Organization, Procurement Engineering, Finance, Legal and suppliers in order to ensure adherence to technical / quality, commercial and contractual terms and conditions.
•Assist requesting organization with contract administration activities and manage contract close out and feedback on performance.
•Conduct âchecks and balancesâ to ensure that supplier's supply chain/procurement activities meet the contractual obligations.
•Contribute to the review and documentation of claims and invoices submitted against contracts and participate in the preparation and implementation of contract change orders.
•Provide support in contract dispute resolution with suppliers, and assist in the resolution of any invoice or âworkâ billed disputes, to ensure resolved is in accordance with the Purchase Order terms.
•Provide contractual advice and recommendations in regards to the contract duration, payment terms, instead of extending the contract for further period, to issue a new tender in the market and so on.
•Support the Procurement Supply Chain team in the qualification of suppliers.
•Monitor competitive terms, contract performance and customer satisfaction with Contract terms and conditions and contracting practices.Recommend changes if any.
•Coordinate with other Procurement functions to ensure that established Contracts are communicated to all relevant parties to provide Contract visibility and awareness as well as interpretation to support implementation.
•Plan, execute and lead procurement and tendering activities as needed.
Quality Assurance (QA)
Responsibilities and Accountabilities:
•Ensure that all work carried out is of the highest standards of safety and quality, and in compliance with the department and company-wide quality program, in order to effectively support safe and reliable plant operation.
•Support continuous learning and application of industry best practices in order to maintain the highest quality of procurement workmanship.
•Promptly report quality related issues or deficiencies on procurement activities to line management.
Procedures and Best Practices
Responsibilities and Accountabilities:
•Develop, review and ensure effective implementation of Procurement procedures and other processes as required.
Contract Management
Responsibility and Accountabilities:
•Ensure that Nawah's interests are protected during the preparation, implementation and execution of the contracts.
•Lead, manage, administer and execute contract management activities such as:
- Contract start-up activities.
- Invoicing, payments and charge-backs.
- Contract changes.
- Creation of release orders/ task orders.
- Management of insurances.
- Management of Guarantees/ Bonds.
- Overseeing the receipt and acceptance of the goods and services.
- Dispute resolution, claims and counter-claims.
- Manage liquidated damages.
- Management of supplier's performance and non-performance and associated records.
- Contract close-outs and extensions.
- Produce lessons learned regarding contracts.
•Ensure that contract responsibilities, agreed milestones, agreed deliverables etc.are delivered according to the agreed terms and conditions.
•Review and understand the specifications and scope of work as provided in the approved contract to ensure that all commercial requirement are satisfied in accordance with the approved contract.
•Interface with the requesting organizations regularly to assure contract compliance and resolve any commercial issues.
•Communicate and interface with the requesting Organization, Procurement Engineering, Finance, Legal and suppliers in order to ensure adherence to technical / quality, commercial and contractual terms and conditions.
•Assist requesting organization with contract administration activities and manage contract close out and feedback on performance.
•Conduct âchecks and balancesâ to ensure that supplier's supply chain/procurement activities meet the contractual obligations.
•Contribute to the review and documentation of claims and invoices submitted against contracts and participate in the preparation and implementation of contract change orders.
•Provide support in contract dispute resolution with suppliers, and assist in the resolution of any invoice or âworkâ billed disputes, to ensure resolved is in accordance with the Purchase Order terms.
•Provide contractual advice and recommendations in regards to the contract duration, payment terms, instead of extending the contract for further period, to issue a new tender in the market and so on.
•Support the Procurement Supply Chain team in the qualification of suppliers.
•Monitor competitive terms, contract performance and customer satisfaction with Contract terms and conditions and contracting practices.Recommend changes if any.
•Coordinate with other Procurement functions to ensure that established Contracts are communicated to all relevant parties to provide Contract visibility and awareness as well as interpretation to support implementation.
•Plan, execute and lead procurement and tendering activities as needed.
Quality Assurance (QA)
Responsibilities and Accountabilities:
•Ensure that all work carried out is of the highest standards of safety and quality, and in compliance with the department and company-wide quality program, in order to effectively support safe and reliable plant operation.
•Support continuous learning and application of industry best practices in order to maintain the highest quality of procurement workmanship.
•Promptly report quality related issues or deficiencies on procurement activities to line management.
Procedures and Best Practices
Responsibilities and Accountabilities:
•Develop, review and ensure effective implementation of Procurement procedures and other processes as required.
Responsibilities & Accountabilities (contd.)
•Demonstrate full adherence to Procurement procedures, and assist users to ensure their adherence.
•Conduct work in accordance with professional best practice and code of business conduct.
•Maintain vigilance against counterfeit, fraudulent and suspect items.
Training and Qualifications
Responsibilities and Accountabilities:
•Monitor and implement procurement best practices.
•Complete all required initial and continuous training courses and requirements in order to attain and maintain the required qualification and certification in areas of specialization.
•Strive to improve Barakah Nuclear Power Plant (BNPP) technical knowledge level, understanding of overall plant operation and maintenance, and impact of procurement activities on safe, reliable and cost-effective operation and maintenance of BNPP.
Planning, Reporting and Systems
Responsibilities and Accountabilities:
•Collect the necessary information required for the development of the required reports to keep the management updated.
•Ensure that consistent and timely supplier performance appraisals are conducted to ensure the KPIs are achieved and the material/ services are delivered by the vendor as per the agreed contractual delivery dates of the Purchase order.
•Solicit feedback on user / service requester satisfaction
•Keep all documentation up-to-date and available in the appropriate system.
•Support in the implementation of new systems and utilize the preexisting systems to ensure the requirements of the organizational are met.
Stakeholder Engagement
Responsibilities and Accountabilities:
•Facilitate communication both internally and externally in order to build and nurture mutually beneficial working relationships.
The incumbent is expected to perform standard activities as per attachments 4 & 5 in the Job Description procedure (relating to Health, Safety and Environment, Security and Business Continuity, People Management, Excellence and Quality Management
•Conduct work in accordance with professional best practice and code of business conduct.
•Maintain vigilance against counterfeit, fraudulent and suspect items.
Training and Qualifications
Responsibilities and Accountabilities:
•Monitor and implement procurement best practices.
•Complete all required initial and continuous training courses and requirements in order to attain and maintain the required qualification and certification in areas of specialization.
•Strive to improve Barakah Nuclear Power Plant (BNPP) technical knowledge level, understanding of overall plant operation and maintenance, and impact of procurement activities on safe, reliable and cost-effective operation and maintenance of BNPP.
Planning, Reporting and Systems
Responsibilities and Accountabilities:
•Collect the necessary information required for the development of the required reports to keep the management updated.
•Ensure that consistent and timely supplier performance appraisals are conducted to ensure the KPIs are achieved and the material/ services are delivered by the vendor as per the agreed contractual delivery dates of the Purchase order.
•Solicit feedback on user / service requester satisfaction
•Keep all documentation up-to-date and available in the appropriate system.
•Support in the implementation of new systems and utilize the preexisting systems to ensure the requirements of the organizational are met.
Stakeholder Engagement
Responsibilities and Accountabilities:
•Facilitate communication both internally and externally in order to build and nurture mutually beneficial working relationships.
The incumbent is expected to perform standard activities as per attachments 4 & 5 in the Job Description procedure (relating to Health, Safety and Environment, Security and Business Continuity, People Management, Excellence and Quality Management
Professional Certifications
Minimum
N/A
Preferred
Member of the Chartered Institute of Procurement and Supply (MCIPS) or other professional Procurement qualification.
N/A
Preferred
Member of the Chartered Institute of Procurement and Supply (MCIPS) or other professional Procurement qualification.
Qualifications
Minimum
Bachelor degree in Business Administration, Engineering or equivalent with 5 years of relevant experience OR equivalent as stated in the Job Description Procedure (HR-PRC-0004).
Preferred
Master's Degree in Business Administration
(MBA), Supply Chain Management / Engineering with 8 years of relevant Nuclear Power Plant experience (Contract Management, Supply Chain Management or Procurement) which includes:
- Direct work experience from the management of Contracts including but not limited to: Project Contracts, Engineering Contracts, Maintenance Service Contracts, Consultancy Service Contracts, EPC -Contracts and Manpower Service Contracts.
- Nuclear Industry experience, preferably from working in at the Nuclear Power Plant.
- Procurement experience, preferably from contracting, Contract drafting, project procurement, frame agreements, negotiation of high value Contracts, etc.
Experience from using of SAP â system.
Engineering or Financial Background.
Bachelor degree in Business Administration, Engineering or equivalent with 5 years of relevant experience OR equivalent as stated in the Job Description Procedure (HR-PRC-0004).
Preferred
Master's Degree in Business Administration
(MBA), Supply Chain Management / Engineering with 8 years of relevant Nuclear Power Plant experience (Contract Management, Supply Chain Management or Procurement) which includes:
- Direct work experience from the management of Contracts including but not limited to: Project Contracts, Engineering Contracts, Maintenance Service Contracts, Consultancy Service Contracts, EPC -Contracts and Manpower Service Contracts.
- Nuclear Industry experience, preferably from working in at the Nuclear Power Plant.
- Procurement experience, preferably from contracting, Contract drafting, project procurement, frame agreements, negotiation of high value Contracts, etc.
Experience from using of SAP â system.
Engineering or Financial Background.
Experience
